Town Minutes
July 8, 2009
REGULAR COUNCIL MEETING, May 5, 2009
1. Mayor C.H. Wallace called the meeting to order at 7:00 P.M. with the pledge and
prayer; Open Public Hearing on the Proposed 2009-2010 Budget.
2. Councilmen Present:
Richard Vandyke
Randall Hillman
Scott McGlothlin
David Eaton / Vice Mayor
Danny Clark
Connie Harris
3. Comment on Public Hearing:
a. Mayor Wallace advised that he has received a letter from CPRHA requesting the
town to waive the real estate taxes on the apartment complex in the amount of
$568.30.
b. Mayor Wallace received a letter from Honaker Library requesting the town increase
the annual budget amount to $3000 and to consider making an initial separate
donation of $3000.
c. Minimum wage will increase in July to $7.25 per hour.
d. None of the debt service will be paid off this budget year.
e. The second public hearing on the proposed 2009-2010 Budget is scheduled for June
2, 2009, at 7 PM.
No further comment, the public hearing was closed.
The regular meeting was called to order.
4. Report from departments:
a. James Plaster, WWTP Operator discussed his personnel issue discussed at the last
meeting has greatly improved. However, he has another personnel issue where the
employee may be facing criminal charges. Council advised him to refer to the
employee handbook concerning the issue. Had a problem recently and asked the workers
with the Town of Lebanon to assist; and they did; council would like to extend
appreciation to them for their assistance. Council agrees that they need to look at
fees charged for sewer in the upcoming budget. Randall also asked for a list of
sewer only customers by the next meeting.
b. Donald Hess, Police Chief presents the departments monthly report; he explained
that the police cruisers are being repaired. Reviewing the minutes of hiring of
Officer King, council agrees that the chief will work him 15 hours per week or as
needed to prevent overtime from other officers. Cyndi discussed the traffic
traveling on Heritage Drive on May 1st, which was a very busy day at the town hall;
there were a couple of vehicles making excessive speed and this usually occurs while
the officer working is on school traffic and they know there is not another officer
out. Council asked Chief Hess to contact the VSP and RCSO for assistance.
c. Bubby Short, Public Works Director discussed the status of the pool; it is almost
ready to begin painting and should be ready to open the pool season May 23rd; he
also asked the council to consider hiring Adam Chapman and Ryan Miller for temporary
part time maintenance positions. David Eaton discussed the possibility of Work Force
One being able to hire these positions if the applicant qualifies. Council asked
that they submit applications to Work Force One to see if they qualify. Motion by
David Eaton, seconded by Richard Vandyke, all in favor of hiring Adam Chapman as
temporary part time maintenance worker if he does not qualify thru the Work Force
One Program. Motion by David Eaton, seconded by Richard Vandyke, all in favor of
hiring Ryan Miller as temporary part time maintenance worker if he does not qualify
thru the Work Force One Program. Bubby explained that he has contacted DEQ to come
and look at the possibility of installing a drain near the Herndon property recently
acquired by the town; also, Josh Short recently passed his Class IV Water License
and Bubby asked if the council must vote on the increase of $1 more per hour as
voted by the council. Council agrees that the increase of $1 more per hour if you
obtain a water or wastewater license classification is in policy and all that Cyndi
needs notification of the employee obtaining the license to add the increase to
their wages. Scott McGlothlin asked that maintenance repair holes in pavement when
weather permits.
d. Discussion of Swimming Pool:
i. Applications were reviewed and pool policy and rates for the 2009 pool season.
Rates will remain the same with the enforcement of the deposit for pool parties of
one-half of the fee charged and reimbursements of deposits for cancellation for
inclement weather will be the only reason that a deposit will be refunded.
ii. Motion by Richard Vandyke, seconded by Randall Hillman, all in favor of hiring
Alexandra Gent as pool manager; Motion by Richard Vandyke, seconded by Randall
Hillman, in favor: David Eaton, Scott McGlothlin, Connie Harris and Danny Clark;
abstain: CH Wallace of hiring Aaron Whited as pool manager.
iii. Council agrees that the pool committee and the pool managers will schedule a
meeting and go over the lifeguard applications.
5. Unfinished Business:
a. David Eaton discussed the Herndon property being used for a Farmers Market.
Richard Vandyke explained that the grants have already been awarded for the 2009
year; however, we should be able to receive one next year to build a facility for
the market. David also discussed the stimulus package funding to pay existing debts
up to $35,000. He said that he had talked with Laura Lee, Deputy Chief of Staff with
Rick Boucher's office. Council asked Cyndi to contact Ms. Lee for information on the
package.
b. Motion by Richard Vandyke, seconded by David Eaton, all in favor of going into
executive session to consult with legal counsel regarding property development
pursuant to code section 2.2-3371A7. Motion by Richard Vandyke, seconded by Danny
Clark, all in favor of returning to regular session. All agrees the only matter
discussed was property development status.
6. New Business:
a. Mayor Wallace received a request from Fisher Auto Parts to have the town request
ADC unit work the area near the bridge to clean trash and debris.
b. Mayor Wallace reports that the town receives complaints on unsightly buildings
and asked that the council submit a listing at the next meeting of 10 most unsightly
properties located within the town.
c. Daughters of the Confederacy are planning a veteran service at the Veteran
Memorial on May 10th; they also have agreed to plant the flowers with the funds
approved in the budget as approved by the town council.
d. Richard Vandyke discussed with the council the workers compensation insurance
provided for the fire department members. He said that he could provide a less
expensive policy (Accident, Death, & Dismemberment) that would pay medical, loss of
limb, weekly benefits and death benefits. Council discussed the renewal of the
current workers comp policy and if the town could cancel at any time since the
policy renewed in December. Richard said that the town would have to submit a
letter of cancellation request but first put the ADD policy in force. Motion by
Scott McGlothlin, seconded by Randall Hillman, in favor: Connie Harris, David Eaton,
Danny Clark; Abstain: Richard Vandyke of changing the workers comp policy for
firemen to accident, death & dismemberment policy.
e. Motion by Richard Vandyke, seconded by Connie Harris, all in favor of approving
the minutes of April 7, 2009.
f. Motion by Richard Vandyke, seconded by Connie Harris, all in favor of paying the
accumulated bills for the month.
g. Motion by Randall Hillman, seconded by Richard Vandyke, all in favor of adjourning.
______________________________ ___________________________
Mayor CH Wallace Clerk Cyndi Hale
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